SOP software that writes the steps, paid once

SOP software does two jobs: writing each procedure, and storing, assigning and tracking it. Platforms bill for both, per seat, every month. stepkeep does the writing. It records a browser task and turns every click into a numbered step with a screenshot, and you file the result in the drive or wiki your team already uses.

It is a Chrome extension: no account, nothing is uploaded, 59 EUR once.

Install free See a finished guide PDF · 567 KB
  • On your machine
  • 59 EUR once
  • PDF, HTML, Markdown
The top of page 1 of the exported PDF: the title Refund process underlined in yellow, the line Northwind GmbH - 2026-09-16, and step 1 with its screenshot.

What SOP platforms do better

Trainual, Scribe and Tango do more than stepkeep. For a team that onboards new people every month, the extra is worth paying for.

  • Assigning and testing. stepkeep writes the SOP and stops there. It does not assign SOPs to people or test them on what they read.
  • One library for everyone. A platform keeps every SOP in one searchable workspace, and Tango keeps 14 days of version history on Pro. A stepkeep guide lives in one browser until you export it.
  • Phones and desktop software. Trainual has iOS and Android apps. Scribe Pro and Tango Pro record desktop software. stepkeep records Chrome tabs only.
  • AI. Trainual has an AI assistant, and Tango Enterprise translates workflows into 15 languages. stepkeep writes each step from the label of what you clicked.

SOP software compared: platform, cloud recorder, stepkeep

stepkeep Trainual Scribe, Tango
What it is A recorder. Each click in a browser task becomes a numbered step with a screenshot A training platform: documents, quizzes and assignments, with an in-app screen recorder1 A recorder that keeps each guide in its own cloud workspace, shared by link23
Price 59 EUR once, VAT included. Team 149 EUR once for a whole company Not published. Plans depend on team size; you book a demo4 Per seat, per month, billed annually. Scribe Pro Team 13 USD, five seats minimum. Tango Pro 15 USD from three users53
Account None Required4 Required53
Free plan Five guides and a PDF with a small watermark None listed on the pricing page4 Yes, shared by link only. PDF, HTML and Markdown need Pro. Tango Free keeps five shared workflows53
Getting SOPs out as files PDF, single-file HTML, Markdown with an images folder, Markdown to the clipboard PDF of subjects, documents and flowcharts6 PDF, HTML and Markdown on Pro53
Assigning SOPs and seeing who read them No Yes, with quizzes built into training sequences1 Tango Pro shows viewer insights3
Where it runs Chrome, as an extension. Browser tabs only Desktop, iOS, Android and a Chrome extension1 Browser; desktop capture on Pro53

Competitor prices and features checked on on each vendor's own pages. They change; if one is out of date, tell us and we will correct it.

  1. Trainual SOP software page: screen recorder, quizzes, apps.
  2. Scribe SOP generator page: capture, sign-up, sharing.
  3. Tango pricing page: plans, prices and exports.
  4. Trainual pricing page: plans, sold through a demo.
  5. Scribe pricing page: plans, prices and exports.
  6. Trainual help centre, PDF export: what can and cannot be exported.

Do you need an SOP platform, or only the steps written?

Most lists of SOP software compare platforms with each other. Few ask whether you need one.

stepkeep
Writes the SOP. You keep it where your team already looks.
SOP platforms
Write, store, assign and track, billed per seat.

Where your SOPs can live instead

  • Paste the Markdown into Confluence, Notion or a ticket.
  • Put the single HTML file on SharePoint or a shared drive; it opens in any browser, images included.
  • Attach the PDF to an email or print it for the workshop wall.

The SOP sits next to everything else your team reads, and nobody learns a new tool to find it.

What the subscription adds up to

  • Scribe Pro Team: 13 USD a seat a month, five seats minimum, billed annually. At least 780 USD a year.
  • Tango Pro for three people: 15 USD each a month billed annually, 540 USD a year. Billed monthly, 20 USD each, 720 USD a year.
  • stepkeep Team: 149 EUR once, for the whole company.

Prices as listed on each vendor's own pages on . They can change.

When a platform is the right call

  • You onboard new hires every month and need proof that each one read and passed the SOPs.
  • Your procedures live in desktop software or on phones.
  • If you mostly need the steps written down correctly, with screenshots, a recorder and your wiki do the job.

Write your first SOP with stepkeep

Pick the task someone asks you about every week. The first five guides are free.

  1. Add the extension to Chrome

    From the Chrome Web Store. No account and no card.

    Install free

  2. Do the task once with recording on

    Chrome asks for access to that one site. Each click becomes a numbered step with a screenshot and a sentence.

  3. Edit it, then file it where your team looks

    Rewrite a step, blur a customer's name, export PDF, HTML or Markdown and save it to your wiki.

Which kind of SOP software fits

Choose an SOP platform if…

  • You onboard people every month and need to assign SOPs and see who finished them.
  • You need quizzes or sign-off as proof of training.
  • Your procedures happen in desktop software or on phones.

Choose stepkeep if…

  • Your team already has a wiki, drive or intranet and needs the SOPs written.
  • Your procedures happen in the browser: CRM, helpdesk, admin panels.
  • You want to pay once, not per seat per month, and keep the screenshots on your machine.

SOP software questions

What is SOP software?

Software for writing standard operating procedures and making them easy to follow. Some tools record a task and write the steps with screenshots: Scribe, Tango and stepkeep. Others are platforms that store SOPs, assign them to people and test them, like Trainual. Many teams only need the first kind, because they already have somewhere to keep documents.

Is there an SOP app for Chrome?

Yes. stepkeep is a Chrome extension: press record on a tab, do the task, and each click becomes a step. Scribe, Tango and Trainual have Chrome extensions too, and each needs an account with them. stepkeep needs none and uploads nothing.

Is there free SOP software?

stepkeep's free plan keeps five guides and exports a PDF with a small watermark. Scribe and Tango have free plans that share guides by link, without PDF, HTML or Markdown export. A Google Doc with pasted screenshots costs nothing too, but every step is a capture, a paste and a crop by hand.

Can I keep my SOPs in Confluence, Notion or SharePoint?

Yes, that is what stepkeep is built for. Paste the Markdown into Confluence or Notion, or put the single HTML file on SharePoint. The screenshots travel inside the file, so the SOP does not depend on a hosted link or on anyone's subscription.

Can a whole team use one licence?

Yes. Team costs 149 EUR once, VAT included, and covers a whole company. Each person's guides stay in their own browser; you share them by exporting the file.

Does it work offline?

Yes. Recording, editing, export and the licence check need no connection. The page on stepkeep as an offline SOP tool shows how to check that nothing is uploaded.

Turn your next browser task into an SOP

The free plan keeps five guides. 59 EUR once removes the limit and the watermark; 149 EUR once covers the team.

Install free for Chrome Buy Personal, 59 EUR

14 days to change your mind, no reason needed.